Once shipments have been loaded or collected, several teams may need the final details. Was the planned quantity loaded? When did collection take place? Is the container number correct? Are the latest documents available?

When these details sit across separate emails, exporters, importers and transport teams may not be working from the same update. The container loading and shipment pick-up task in myHillebrandGori gives exporters and suppliers one digital place to confirm what happened. It connects the physical handover with the information needed for the next stage of the shipment’s transport journey.

What is the container loading and shipment pick-up task?

The container loading and shipment pick-up task is a workflow within myHillebrandGori. It allows an exporter or supplier to verify the final details after a container has been loaded or a shipment has been collected from its premises.

The task can be used to confirm the date and time, update the loaded contents and add relevant container or collection information. Supporting documents and notes can also be shared through the same workflow.

This creates a single, current record for the parties connected to the transport movement. For a wider view of the platform’s exporter workflows, see https://www.hillebrandgori.com/media/publication/myhillebrandgori-for-exporters---beverage-logistics-platform

Why does confirmation after loading or collection matter?

The information available when transport is booked may differ from what is finally loaded or collected. Production schedules can change, quantities may be adjusted and documents may be finalised close to departure.

Confirming the actual details helps the importer, distributor and Hillebrand Gori team understand what has moved. It can also support accurate documentation, transport planning and communication further along the route.

For beverage businesses managing several customers or export markets, one shared update reduces repeated follow-up. Teams can refer to the same task rather than checking different messages to establish the latest position.

Who completes the task and when?

The task is designed for the exporter or supplier responsible for preparing the shipment at origin. Depending on the transport arrangement, this may be a producer, supplier, warehouse or another approved supply chain party.

It should be completed once container loading has taken place or after the shipment has been collected. Completing it promptly helps the parties involved access the confirmed information while the handover is still recent.

Access and available fields can depend on the user’s role, location and transport arrangement.

How is a loading or pick-up task completed?

The task keeps the confirmation process within a structured workflow:

1. Open Tasks from the left-hand menu in myHillebrandGori and select the relevant loading or pick-up task.
2. Review the shipment reference and the planned contents shown in the task.
3. Verify the loaded contents and adjust quantities or details where required.
4. Confirm the date and time of container loading or collection.
5. For container movements, enter the requested container type, container number, seal number and verified gross mass, where applicable.
6. Upload the supporting documents or photographs requested for the movement.
7. Add any useful notes, review the information and complete the task.

Exporters should check the information against their loading records before completing the task. This supports accurate handover information and highlights any difference from the original plan.

What information and documents can be added?

The fields shown depend on the type of movement. A container loading task may request the container number, equipment type, seal number and verified gross mass. A collection task may focus on the confirmed pick-up date, time and collected contents.

Supporting files can include a proforma or commercial invoice, packing list, certificate of origin, customs paperwork, sea freight instructions, letter of credit, weight verification or relevant photographs. Documentation for regulated materials may also be added where applicable.

Requirements can vary by market, beverage and route. Exporters can refer to Hillebrand Gori’s guide to https://www.hillebrandgori.com/media/publication/import-export-shipping-documents and confirm movement-specific requirements with their Hillebrand Gori contact.

How can notifications help exporters manage open tasks?

Notifications make it easier to see when action is required. In myHillebrandGori, users can select their account icon in the top-right corner, open Notification preferences and enable notifications for loading and pick-up tasks.

Open items remain available under Tasks in the left-hand menu. This central view can be useful when several collections or container loadings are being managed at the same time.

How can Hillebrand Gori support exporters and suppliers?

Hillebrand Gori specialises in beverage logistics. Local teams can support exporters and suppliers with platform access, task responsibilities and movement-specific document requirements.

Existing users can log in to myHillebrandGori to review open tasks and notification preferences. Exporters or suppliers without access can sign up for myHillebrandGori or speak with their Hillebrand Gori contact. The platform can help make loading confirmations, document sharing and beverage transport collaboration easier to manage.