Privacy and Cookie Policy

Introduction

Hillebrand Gori Group GmbH and its subsidiaries and affiliates (together “Hillebrand Gori”, “we” or “us”) recognizes and respects the privacy and data protection rights of individuals with regard to Personal Data. “Personal Data” is defined as any information that directly or indirectly identifies an individual (see Definitions below).

Hillebrand Gori is committed to protecting your personal information. Before using any website owned or controlled by Hillebrand Gori, including www.hillebrandgori.com (collectively, the “Website”), please read this Privacy and Cookie Policy (“Policy”) carefully. As explained below, this Policy governs the collection, storage, and processing of certain information in connection with your use of the Website. If you do not accept and agree to be bound by this Policy, then please discontinue use of the Website.

This Data Protection Policy (the “Policy”) sets out the minimum requirements to ensure compliance by Hillebrand Gori with applicable privacy and data protection laws and regulations (“Data Protection Requirements”).

Data protection requirements

Hillebrand Gori has adopted the following GDPR principles to govern its processing of Personal Data:

Personal Data shall be processed fairly and lawfully in compliance with Data Protection Requirements.

Personal data shall be only:

a. processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’);

b. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall, not be considered to be incompatible with the initial purposes (‘purpose limitation’);

c. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimization’);

d. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’);

e. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organizational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject (‘storage limitation’);

f. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures (‘integrity and confidentiality’).

Personal Data must not be transferred from the European Economic Area (“EEA”)¹ to a country outside the EEA unless the country is deemed to provide an adequate level of data protection or it exits an exception under GDPR.

This Privacy Policy describes how HILLEBRAND GORI collects and processes personal data about you, how We use and protect this information, and your rights in relation to this information pursuant article 13 GDPR. Hillebrand Gori will collect and subsequently process the personal data as the Data controller. You may contact Us at [email protected]

¹ The EEA consists of the following countries: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

Definitions

Defined terms are used in this Policy for clarity and convenience. In addition to the terms defined herein, the terms below have the following meanings:

“Personal Data” also means all information that you provide to Hillebrand Gori in connection with your use of the Website and that identifies, or may be used to identify, you personally, including, without limitation, your name, postal address, e-mail address, IP address, bank account details, credit card or telephone number.

“Hillebrand Gori” means JF HILLEBRAND GROUP AG, a German company having its registered office at Carl Zeiss Straße 6, 55129 Mainz, Germany, including its affiliates and subsidiaries.

“Data controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data;

“Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller

“Cookies” means small data files that are placed on your computer or other electronic devices when you visit the Website.

“Plug-in” means a software component that adds a specific feature or functionality to the Website.

“Terms” means Hillebrand Gori’s Terms of Use, which govern your use of the Website and are located at the following address: www.hillebrandgori.com/terms-and-conditions/

“User Data” means all Personal Data about you as a user of the Website that is processed by Hillebrand Gori without any action on your behalf, other than using the Website, including, without limitation, the date, time, and duration of your visit, the pages you viewed, and the searches you conducted.

Acceptance of policy

This Policy governs the collection, storage, and processing of certain information, including Personal Data and User Data, in connection with your use of the Website. By using the Website, you accept and agree to be bound by this Policy. If you do not accept or agree to be bound by this Policy, then you may not use the Website.

Personal data we collect for business purposes

The information we collect will help us to provide our services or execute the contract you have with our company. The information may include: Name, Address, Job tittle, Your company, ID number, Bank details, Telephone, Email among others.

Lawfulness of processing

Hillebrand Gori will base your personal data processing only if:

a) You have given your consent to the processing for one or more specific purposes (i.e. for receiving commercial information from Hillebrand Gori or ask for a job);

b) processing is necessary for the performance of a contract to which your are party or in order to take steps at the request of the data subject prior to entering into a contract (i.e. when you ask for an estimation or budget; you enter into a contract for Hillebrand Gori services);

c) processing is necessary for compliance with a legal obligation to which the controller is subject

d) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child. We will process your personal data on the basis of our legitimate interest, for sending information about our services and new services, news and other information related your previous relationship with us. Where Hillebrand Gori processes personal data in fulfillment of its own legitimate interests, it shall always balance such interests against the data subjects´ fundamental rights and freedoms, and implements robust safeguards in view of ensuring that their privacy is protected accordingly.

Data retention period

Hillebrand Gori will keep your data for the time necessary to fulfill the purpose of processing and to meet our legal obligations.

How do we share your personal data and with whom

Hillebrand Gori may disclose Personal Data:

to Hillebrand Gori's affiliated companies;
to banks, financial institutions, insurance companies to Hillebrand Gori's third-party service providers;
Service provider and business partners. We will allow to access to your personal data as data processor.
to third parties in connection with a merger or acquisition;
as required by applicable law, rule, regulation, or court order;
as requested by governmental or administrative authorities; and
as necessary to enforce its rights and defend its interests.

Otherwise, Hillebrand Gori will not disclose, transfer, sell, rent, or trade any Personal Data w Hillebrand Gori may disclose Personal Data pursuant to this Section to persons and entities located in countries outside of the European Economic Area (EEA). In case of transfer to third countries (outside the EEA) the EU Commission’s standard contracts will be used or a standard that ensures in another manner that the level of protection in the third country in respect of the personal data transferred equals the level of protection within the EEA.

Data transfers

Hillebrand Gori may disclose Personal Data pursuant to this Section to persons and entities located in countries outside of the European Economic Area (EEA). In case of transfer to third countries (outside the EEA) the EU Commission’s standard contracts will be used or a standard that ensures in another manner that the level of protection in the third country in respect of the personal data transferred equals the level of protection within the EEA.

Revision of terms

This Policy is part of the Terms and may be revised at any time at Hillebrand Gori’s sole discretion. Such revisions will be effective immediately when posted and apply to all use of the Website thereafter. Your continued use of the Website following the posting of any revised Policy means that you accept and agree to be bound by such Policy. You are expected to review this Policy periodically and inform yourself of any revisions.

Collection of data

Hillebrand Gori collects Personal Data only in response requests related to, or communications received through, the Website. For example, if you request access to certain content on the Website and provide your name and e-mail address to Hillebrand Gori in connection with that request, then Hillebrand Gori may collect, store, and process your name and e-mail address for the limited purpose of responding to that request. Hillebrand Gori will not store or process any Personal Data for longer than is needed to respond to requests related to, or communications received through, the Website.

Hillebrand Gori does not knowingly collect, use, or process Personal Data of users who are under 16 years of age. In fact, the Website is intended solely for users who are 16 years of age or older. If you believe that Hillebrand Gori has collected, used, or processed Personal Data of any person who is under 16 years of age, please contact Hillebrand Gori Legal at [email protected]

Hillebrand Gori also collects, stores, and processes User Data. User Data is collected each time you access the Website. User Data is collected automatically using your IP address, internet browser, and other log files. Hillebrand Gori may collect, store, and process User Data without any action on your behalf, other than using the Website. For more information about the collection, use, and processing of User Data, please see Cookies.

Purposes of the data processing

Hillebrand Gori may use personally identifiable information about you in different situations:

Through our website
By telephone
As a consequence of an email contact
Personally
Fairs and events
Others

Data will be collected for the following purposes:

(i) to establish or maintain our relationship with you (as a client, supplier or employee);

(ii) to provide you with services you have requested;

(iii) to contact you and respond to your requests and inquiries;

(iv) to keep you informed of products and services we think may be of interest to you;

(v) for business administration, including statistical analysis;

(vi) for fraud prevention and detection and to comply with Law, regulations or whatever codes of practice.

respond to requests related to the website;
respond to communications received through the website;
enforce Hillebrand Gori’s rights and defend its interests; and
provide information related to Hillebrand Gori’s products and services, including sales, marketing, advertising, and promotional information.

Hillebrand Gori does not knowingly collect, use, or process Personal Data of users who are under 16 years of age. In fact, our activity is intended solely for customers who are 16 years of age or older. If you believe that Hillebrand Gori has collected, used, or processed Personal Data of any person who is under 16 years of age, please contact Hillebrand Gori Legal at [email protected]

Hillebrand Gori may use and process User Data to:

monitor use of the website;
improve the functionality of the website;
implement security measures associated with the Website;
enforce Hillebrand Gori’s rights and defend its interests; and
facilitate the general administration of the Website.

Otherwise, Hillebrand Gori will not use or process Personal Data without your prior written consent. Unless that use is compatible with the initial processing purposes.

Security

Hillebrand Gori understands the importance of your personal information and provides reasonable administrative, technical, and physical security controls to protect Personal Data. These controls are designed to maintain the confidentiality of Personal Data and protect it from unauthorized access, improper use, and accidental loss. However, you acknowledge and agree that: (i) in general, the transmission of information over the internet is never completely secure, private, or confidential; and (ii) any information that is sent to or received by the Website may be intercepted, decrypted, consulted, and used by third parties, even if the exchange of such information is encrypted.

Plug-ins

The Website uses several Plug-ins. When you visit a page on the Website that uses a Plug-in, your browser establishes a direct connection to the server of the applicable third-party software platform (e.g., Facebook, Twitter, LinkedIn, YouTube) (“Platform”). The platform then directly transfers the plug-in content to your browser, which embeds such content in the website. This process enables the platform to receive information about your use of the website. If you are a member of a Platform and logged into your platform account, then your use of the Website may also be assigned to your platform account. If you want to prevent such assignment, then please log off of your platform account before using the Website. For further information regarding the privacy, protection, and processing of your Personal Data by platforms, please consult their respective privacy statements.

Cookies

The website uses several cookies. These cookies are designed to, among other things, operate the website, enhance your user experience, and collect User Data. You can find more information about cookies at the following addresses: www.allaboutcookies.org and www.youronlinechoices.eu.

The main categories of Cookies are described below:

“Necessary Cookies” are Cookies that are required for the Website to operate as intended by Hillebrand Gori. Necessary Cookies do not identify you as an individual and, if you do not accept them, then some features of the Website may not function properly.

“Analytical Cookies” are Cookies that help Hillebrand Gori improve the Website by collecting User Data. Analytical Cookies do not identify you as an individual and all User Data that is collected by Analytical Cookies is aggregated and anonymous.

“Functional Cookies” are Cookies that allow the Website to remember your choices about the Website, including things like your preferred language and geographic location. Functional Cookies may collect Personal Data and, if you do not accept them, then some features of the Website may not function properly and your use of the Website may be limited.

“Targeting Cookies” are Cookies that deliver content to you based on your interests, which are assumed from your browsing history. Most Targeting Cookies track users via their IP address and, thus, may collect some Personal Data. Personal Data collected by Targeting Cookies may be shared with third-parties, such as advertisers.
The main types of Cookies are also described below:

“Session Cookies” are temporary Cookies that remain in your browser’s Cookie file only for the duration of your visit to the Website and are deleted when your browser is closed.

“Persistent Cookies” are Cookies that remain in your browser’s Cookie file after your browser is closed, sometimes for more than a year. Persistent Cookies are often used to remember your choices about the Website, including things like your preferred language and geographic location.

Please find a summary of the main Cookies that are used on the website below:

Functional: The website uses two main functional cookies. These cookies allow thewebsite to remember your preferred language and whether you have accepted the Terms and this Policy. Hillebrand Gori administers these cookies internally. Type: persistent.
Analytical: The website uses a suite of analytical cookies provided by Google. These cookies allow Hillebrand Gori to monitor use of the website and tailor its marketing activities. You may opt out of the use of these cookies at the following address: http://tools.google.com/dlpage/gaoptout. Type: persistent.

At this time, the Website does not use Targeting Cookies or respond to “do not track” requests that may be sent by your web browser. If Hillebrand Gori incorporates Targeting Cookies into the Website, then this Policy will be updated and a notice will be published on the Website.

By using the Website, you acknowledge and agree that: (i) the Website uses Cookies; (ii) Hillebrand Gori may place Cookies on your computer or other electronic devices in connection with your use of the Website; (iii) you may manage Cookies through your browser’s settings; and (iv) if you disable the Cookies, then the Website may not function as intended by Hillebrand Gori and your use of the Website may be limited.

Your rights

If you have any comments, questions, or concerns about this Policy, then please contact Hillebrand Gori Legal at [email protected] Such comments, questions, or concerns include exercising your rights to:

review a copy of your Personal Data;
have your Personal Data updated or corrected;
have your Personal Data deleted; or
object to the processing of your Personal Data
withdraw your consent in case that the processing is based on your consent.
obtain restriction of processing or of your personal information; and
the right to data portability.

If you are based in the EEA and would like to exercise one of the above-mentioned rights, please send us your request via email to [email protected] Individuals in the EU also have the right to file a complaint about the processing of their personal information before their local data protection authority.